Pro­cure­ment com­pli­ance

Train­ing and sen­si­ti­za­tion

A com­pli­ance man­age­ment sys­tem is only effec­tive if it is under­stood and prac­ticed by employ­ees. We there­fore offer:

• Employ­ee train­ing: Prac­ti­cal train­ing on the prin­ci­ples of pub­lic pro­cure­ment law, inter­nal guide­lines and cor­rup­tion pre­ven­tion.
• Work­shops on spe­cif­ic top­ics: In-depth sem­i­nars on top­ics such as con­flicts of inter­est, deal­ing with sup­ple­ments or award pro­ce­dures in spe­cial sit­u­a­tions.
• Aware­ness cam­paigns: Long-term strate­gies to anchor aware­ness of com­pli­ance issues in the orga­ni­za­tion.

Estab­lish­ment of a report­ing sys­tem

An effec­tive report­ing sys­tem enables poten­tial vio­la­tions to be iden­ti­fied and dealt with at an ear­ly stage:

• Whistle­blow­ing hot­line: Estab­lish­ment of a secure and anony­mous chan­nel for employ­ees and third par­ties to report vio­la­tions.
• Inves­ti­ga­tion process­es: Devel­op clear process­es for inves­ti­gat­ing and han­dling report­ed vio­la­tions.

Mon­i­tor­ing and audit­ing

Con­tin­u­ous mon­i­tor­ing is nec­es­sary to ensure adher­ence to com­pli­ance stan­dards:

• Reg­u­lar mon­i­tor­ing: Ongo­ing mon­i­tor­ing of pur­chas­ing process­es and award pro­ce­dures for com­pli­ance with require­ments.
• Audits and reviews: Sys­tem­at­ic review of the com­pli­ance man­age­ment sys­tem and adap­ta­tion to new legal require­ments or orga­ni­za­tion­al changes.
• Report­ing: Prepa­ra­tion of com­pli­ance reports for inter­nal stake­hold­ers and super­vi­so­ry bod­ies.

Areas of law reg­u­lar­ly affect­ed

Pub­lic pro­cure­ment com­pli­ance touch­es on numer­ous oth­er areas of law, so we work with expe­ri­enced part­ners from time to time. Among them:

• Employ­ment law: reg­u­la­tions on employ­ee train­ing, pro­tec­tion of whistle­blow­ers and con­se­quences under employ­ment law in the event of vio­la­tions.
• Data pro­tec­tion law: Ensur­ing that report­ing sys­tems and mon­i­tor­ing process­es are designed in com­pli­ance with data pro­tec­tion law.
• Cor­po­rate law: Respon­si­bil­i­ty and lia­bil­i­ty of man­age­ment bod­ies in rela­tion to com­pli­ance mea­sures.
• Crim­i­nal law: Avoid­ance of cor­rup­tion and vio­la­tions of crim­i­nal law.

Your advan­tages at a glance

1. Legal cer­tain­ty: Min­i­miza­tion of the risk of legal vio­la­tions and dis­putes.
2. Effi­cien­cy: Opti­miza­tion of your pur­chas­ing process­es through clear struc­tures and guide­lines.
3. Trans­paren­cy: Estab­lish­ment of an open and fair pro­cure­ment cul­ture.
4. Build­ing trust: Strength­en­ing the trust of your employ­ees, part­ners and the pub­lic in your orga­ni­za­tion.
5. Long-term risk min­i­miza­tion: sus­tain­able avoid­ance of lia­bil­i­ty and rep­u­ta­tion­al dam­age.