With the obligation to transmit data for procurement statistics as of October 1st, 2020, a not inconsiderable additional workload will arise for all contracting authorities with the establishment of a reporting office. In just a few steps, we will explain what you now have to consider in order to reduce your additional time burden.
What to start with
First of all, it is important to distinguish which reporting procedure is suitable for you. The most likely method is “IDEV”. Here you will enter the data to be transmitted in a web-based application after the award of the contract. Some providers of award management systems and award platforms are connected to the Federal Statistical Office via the “.CORE” reporting procedure. Here, after your electronic command, the required data from the e‑award file can be sent directly to the award statistics.
How to register
If you have not yet registered with the Federal Statistical Office in this context, please follow this link (although we accept no liability whatsoever for its functioning, accuracy, etc., or for the linked content):
Check your entries again and “submit” them using the button at the bottom right of the screen.
Time goes by
According to information from “DESTATIS”, the person you specify as the contact person will receive an identifier, password and an individual reporting station number within 14 days. With these credentials, you can log in to your IDEV reporting account and dutifully send the data required by the Procurement Statistics Ordinance for your award.
Please note that you have only 60 calendar days after the date of the award to fulfill your obligations. If your award consists of several lots, the award date of the last lot awarded will count.
Do not hesitate to start the data transmission promptly after the award. If, for example, any review procedures have resulted in changes to your award, you can add these to your IDEV reporting account at any time within the 60-day period.
We are not an IT consultancy or anything like that. If you are not sure or there are problems with the transmission — which you should check carefully at least the first time — you do not need our help, but that of administrative and IT consultants. The references in the above text are only our self-declaration, because one thing we can tell you already now: we are also a reporting point for the public clients who rely on us for the monitoring of award procedures. So if you come to the decision that all the above activities would be better done by someone else, just think of us — and feel free to call us anytime!
*This legal tip is no substitute for legal advice in individual cases. By its very nature, it is incomplete, it does not relate to your case, and it also represents a snapshot, as the legal basis and case law change over time. It cannot and does not cover all conceivable constellations, serves maintenance and initial orientation purposes and is intended to motivate you to clarify legal issues at an early stage, but not to discourage you from doing so.